Senior Accountant Position:
Summary Description:
The Senior Accountant will be supporting the areas of accounts payable and procurement, cash management, support for monthly financial analysis and assist with year-end audit. This candidate will work with a fun, dynamic small team and gain unique, direct experience with corporate finance functions. Potential to be hired full-time after completion of degree if interested.
Essential Functions:
Accounts Payable/Procurement :
- · Manages the full accounts payable function from vendor setup to cash disbursement.
- · Acts as primary Accounts Payable contact for vendors, management, and department heads, and maintains vendor records in the accounting system.
- · Facilitates the monthly closing and reconciliation of American Express corporate cards including obtaining all necessary supporting documentation for charges & obtain Controller final approval upon completion.
- · Processes invoices and maintains records according to document retention guidelines. Reviews for correctness and processes check requests, invoices, and electronic fund transfers. Prepares and mails signed checks.
- · Manages all Amazon corporate accounts for any necessary changes.
- · Provides monthly accounts payable and accrual reports and other information needed for the monthly close, internal, and external reporting.
- · Ensures compliance with all purchasing procedures; provides excellent customer service and coaching to those holding purchasing responsibilities.
Tuition Billings:
- Work with third-party tuition management liaison to ensure timely posting of incremental charges to student accounts (SAT charges, transportation, etc.).
- · Enters payments for tuition and incidental charges in tuition billing system.
- · Facilitates all tuition refund insurance claims.
- · Transmit all billings and payments within the tuition management system to the General ledger.
- · Reconcile and process all in school AR payments checks and cash submitted to the business office. Enters payments, prepares deposits, and generates reports for the Controller and VP of Finance. Payments come from development, summer camp, COBRA receipts, field trip payments, facilities rentals, etc.
Cash Management:
- · Processes incoming cash receipts for tuition and all incidental fees.
- · Verifies deposits to deposit summary sheets logs.
- · Prepares deposits daily for remote deposit.
- · Maintains deposit accounting and banking records, both electronic and hard copy.
- · Processes all petty cash transactions insuring proper documentation and protocols.
Financial Planning & Analysis:
- · Perform monthly, quarterly, and annual year end close accounting procedures.
- · Prepare monthly journal entries and reconciliations.
- · Support the Controller with the monthly close process by preparing & updating schedules and account analyses (i.e., accounts receivable, tuition receivable, deferred revenue, accrued expenses, fixed assets, other, etc.).
- · Support the annual audit by assisting in the preparation of supporting work papers and providing copies of support requested by the audit team.
Other/Special Projects:
- · Assist with special projects such as system conversions (Payroll system, Raiser’s Edge integration with Financial Edge, Financial Edge (GL System) upgrade, Employee Travel & Expense system, & image repository system).
- · Assist with streamlining existing processes.
- · Evaluate and assist in implementing a new employee travel and expense card system.
Qualifications:
- · Bachelor’s Degree in accounting or finance required or working towards degree
- Excellent oral and written communication skills, strong active listening, and interpersonal skills -developed organizational and leadership skills, and an ability to relate and work with diverse groups of people within the community.
- · Excellent quantitative and qualitative skills, Excellent accuracy, and attention to detail.
- · Strong organizational skills for multi-‐tasking and prioritizing responsibilities as situations arise in fast paced environment
- · Strong computer skills and experience with advanced excel functions.
- Takes initiative and has strong sense of ownership for assigned work functions.
- Skill in establishing and maintaining effective working relationships with faculty, staff and the families of CM.
- Ability to work effectively with a diverse student population.
